Haury Business Center

The Business Center supports the financial and personnel needs for all faculty, students and staff in the School of Anthropology.

We will review and secure college-level approval for all transactions, along with ensuring that all documents are in compliance with established University policies and procedures.

Our goal is to provide reliable fiscal management, reporting and services to the School.

Contact Us

Team Email

Business Hours
M-F, 8AM to 4PM

Haury Anthropology Building, Rm. 223



In order to be hired, a graduate student must be enrolled in classes prior to beginning the onboarding process. Students are required to be enrolled in a minimum of 6 units throughout the duration of their employment or 1 unit for those in advanced status. 

Assistantships and Associateships

To hire a graduate student for research please contact the Business Center, SBS-anthbiz@arizona.edu. Graduate Assistant and Associate (GA) positions are for the duration of a semester or the academic year.

Supplemental Compensation

Coming soon, we will have a form used to authorize compensation in addition to the assignment currently held by the Graduate Assistant/Associate.

Additional Resources

Operational Advance

Operational Advances are provided to authorized University employees, graduate students, or Designated Campus Colleagues (DCCs) with Affiliate or Associate status working under the supervision of an Authorized Supervisor for expenses such as group travel, field research, and various other circumstances where it is not practical to use the campus purchasing and payment system, such as when your research requires payments to individuals while on travel or to research participants. When involving payments to participants, we will also need your IRB Letter.

To request an operational advance, you will need to complete two forms: 1) Operational Advance Request Form, and 2) Operational Advance Custodial Agreement. Please reach out to the Business Center first with your budget and to obtain perninent information to complete the forms, then visit the Financial Services website to access the forms.

Travel Advance

Travel Advances are provided to University employees or current graduate students for business travel expenses such as airfare, lodging, transportation and meals. A minimum of $250 may be issued by direct deposit up to 7 days prior to travel and must be repaid or settled within 15 business days after the trip ends.

To request a travel advance, complete a Travel Authorization Request and then send an email to the Business Office with a PDF copy of your Travel Authorization Request, the billing account, and requested advance amount.

Additional Resources

Expense reimbursements should be submitted to SBS-anthbiz@arizona.edu as soon as possible after the initial expense or completion of travel, and within a reasonable period of time. Reimbursements submitted after 90 days will be taxable to the payee under the Accountable Plan Time Limitation.

Additionally, expenses must be reasonable and in accordance with University of Arizona Financial Policies and Guidelines. If you are uncertain about a purchase, please consult with the Business Center beforehand to ensure compliance with university policies.


Send your request to SBS-anthbiz@arizona.edu and include the following required documentation.

Required Documentation
  1. One of the following forms:
  2. Detailed business purpose
  3. Itemized receipts
    • For travel, organize receipts into the following categories: Mileage, Meals, Lodging, Transportation, and Miscellaneous
  4. Any supporting documentation

Non Employees

To determine next steps, non-employees such as students must complete a Vendor Information Form and send to SBS-anthbiz@arizona.edu along with receipts.

Guests and Visitors

If you plan on inviting a guest (speaker, visiting scholar, consultant, etc.) and want to provide reimbursement and/or honorarium, please consult with the Business Center prior to issuing a commitment. The Business Center will provide a list of required forms and ensure compliance with university visitor policies.

Additional Resources

A Travel Authorization Request is required before an employee, student, or designated campus colleague (DCC) can travel for University business exceeding 35 miles from a traveler's primary duty post, regardless of any expenses charged to the University.

New Process: Travel Authorization Request
Complete the Edge Learning Training before continuing to Step 1
  1. Employees: Login using your NetID credentials to the University of Arizona Travel System
  2. Select "New" on the top page, then "Start a Request"
  3. Complete required fields including:
    • Funding Account - If unknown or external, use default:
      • 0410-Anthropology: 2129100
      • 0414-BARA: 2140400
    • International travel must also be registered your trip in the UA International Travel Registry
      • Complete at a minimum of 30 days prior to travel
      • Document the Registry # on your Travel Authorization Request
    • Use the Comment boxes to identify:
      • Detailed accounting information (i.e., multiple accounts, sub-accounts, funding source name)
      • Known exceptions to policy that will be included with the travel such as:
        • Upgrade charges with a detailed business purpose
        • Personal time taken
        • Group travel
        • Private vehicle being taken out-of-state
    • At least one expected travel expense
      • Recommendation: select "Hotel Reservation" and enter $0.00
  4. After adding your expected expenses, you're ready to submit the request, which is then routed to your direct supervisor and the fiscal officer
    • If the account is located in a different department, please "Add Step" to route to Ruth Montes de Oca, ruthemdo@arizona.edu, for Budget Approval.
    • If you report to or will bill expenses to multiple departments, add the appropriate approvers
Resources International Travel Expenses Guide

There are two basic stages to a research project. The first stage, known as the Project Proposal, typically occurs after a call for research project submission has been made by a grantor such as the National Science Foundation.

Once you have decided that you will be submitting a proposal, your work as the Principal Investigator begins. As you develop your proposal, the Business Center will assist you in creating necessary budgets and navigating the UAccess Research site, which is how all research proposals are processed at The University of Arizona.

IMPORTANT: All proposals, routed UAR proposals and electronic submission, should be submitted to SPCS in final form 3 full business days prior to the funding-agency deadline (8:00 a.m. the day it is due to SPCS).

The Proposal Review Process

All University of Arizona external grant applications must be submitted for internal review by Sponsored Projects via UAccess Research prior to submission to the sponsoring organization. The review process begins with the Haury Business Center and for graduate students, your Faculty Advisor discussing your project and ensuring all items have been addressed prior to submitting in UAccess Research. The process will be simplified for internal proposals, depending on requirements.

Required Documents

Each sponsor will have its own required documents to accompany the proposal at submission time. However, the University typically only requires 3 documents in order to provide a complete review of the project. 

  • Completed Budget (reviewed by Business Office and in Excel format)
  • Budget Justification/Narrative (matches the Budget and details each item)
  • Project Summary/Narrative (Brief document summarizing the project)

If the sponsor requires additional documents signed by the institution they should be included as well.


To enable effective support for timely proposal submissions, SBS has established the following timeline for researchers to work with business center and SBSRI staff. If staff are given less notice, there is no gurantee that the proposal will be submitted.

These are minimum timelines needed for timely proposal support and applies to SBS PIs. More notice is always preferred: initiate support requests at least 2 months in advance when possible. Extra time may be required for complex proposals, e.g. those involving institutional commitments or letters, multiple institutions with subawards, international sponsors, or contract terms and conditions.

Required Timeline for Proposal Support


External Opportunities Internal Opportunities
1. PI notifies Haury Business Center and SBSRI of intent to submit. 20 business days 15 business days
2. PI provides finalized materials for routing/approval to Haury Business Center.  8 business days 3 business days
3. PI, unit(s), and college(s) have approved the UAccess Research (UAR) proposal and it is pending with Sponsored Projects Services (SPS). 3 business days N/A
4. (If relevant) PI releases finalized electronic submission package to SPS. 3 business days N/A

UAccess Research

All external proposals must be routed electronically via UAccess Research. The following instructional links are designed to walk you through the submittal process.

Sub Contracts

Additional Resources

Visit the University of Arizona Sponsored Projects site for more information.

Congratulations! Your grant submission was successful and you have been awarded a grant. 

Now what? The University of Arizona Financial Services Office will work with Sponsored Projects to create an account for you to access your funds as you complete your research. Once the the account has been established, the Business Center will work with you in administering your grant. 

Monthly Reports

On a monthly basis you will receive updated account information. Tracking project budgets and spending will allow you to better and more efficiently manage your project. If you have multiple projects these reports will be very useful.

Additional Resources

Visit the University of Arizona Sponsored Projects site for more information.

Kaylie Conner

Business Coordinator


Ruth Montes de Oca

Business Administrator


Kate Stone

Business Coordinator